Privacy Policy

Privacy Policy

Last updated: 30 September 2021

Under the terms of the Personal Data Protection Act, the data holder is guaranteed the right to access, update, rectify or delete their personal data, at any time, as well as the right to object to the use of the data provided for the purpose of sending informative communications, and to do so, if they have not done so at the time of collection, they must send a request to SPQ. 

By sending information to SPQ, you are freely and voluntarily authorising its incorporation into our database and its use in accordance with the principles of this Privacy Policy.

How do we protect your information?

The transmission of personal data in the reserved areas is private and secure, being encrypted using keys. The authenticity of the server is ensured through a Digital Certificate - "Let's Encrypt", signed by a trusted third party entity and recognized by all web browsers.

We protect the personal information you share with us. Access to your personal information is limited to the people who need it (SPQ staff and Board of Directors, conference organisers and Chemistry Olympiad coordinators) to do their job. Consultation of this data requires a reserved access.

What type of information do we collect?

We collect personal information when registering for activities (scientific meetings/Chemistry Olympiad) or during your membership. To provide access to certain services or data on our websites and online forms, we may require you to provide personal information. This information may include your name, address, telephone number, fax number, email address, billing information, personal preferences, professional activity and date of birth.

We collect information in the following ways:

  • conference registrations,
  • chemistry olympiads,
  • contact form,
  • SPQ member registrations.
  • Children's privacy

We do not knowingly collect personal information from children under the age of 18. In case of existence of personal data of children under 18 years old it will be deleted from our system. SPQ encourages parents to be online with their children.

In the case of the Chemistry Olympiad we collect data on participating students (name, date of birth, number of Citizen Card). For this purpose the teachers responsible must have the authorization of the parents.


Most SPQ websites use cookies. Cookies help us to provide a better user experience by measuring which areas of the websites are of most interest. SPQ also uses cookies when you register for one of our web programmes. In this case, a cookie will memorise useful information that allows our site to remember you when you return. SPQ can only read cookies from its own websites. If you choose to disable cookies in your browser, you may still be able to complete certain operations on our forms and/or reserved areas.

How do we use your information?

Your personal information and company details are used in the following ways:

  •     Emails and passwords. They give you access to personal areas and/or protected content.
  •     Personal area. Gives us more information about you, how to contact you, information regarding your membership, products chosen, qualifications and billing details. It also contains preferences you have indicated such as language and dietary restrictions (in the case of conferences).
  •     Email correspondence. Used to ask questions related to our conferences / chemistry olympiads / membership and to respond to related inquiries or requests for information. It is also used to distribute information about SPQ activities.

We will use your personal information for the specific purposes mentioned at the time it was collected. We will not subsequently change the way we use your personal information unless you give us express consent for further use.

Information sharing

We do not provide data to third parties. We only provide links to third party websites. Since we do not control these websites, we advise you to review the privacy policies displayed on them (and on everyone), especially on Redunicre and Paypal - credit card payment platform at conferences.

Communication and modification of personal data

Most of our sites allow you to update your data autonomously, through a: personal area (conferences), school area (Chemistry Olympiad) and member area (SPQ Members).

However, if you prefer you can always request this change through the contact channels with the headquarters as long as your request is authenticated so that we can guarantee your consent.

Protection of information

We use secure technology during communications, unless you have given clear and express consent, we will not disclose your details to any other entity or person.

Access rights

Most of our websites allow you to access your data, through a: personal area (conferences), school area (Chemistry Olympiad) and member area (SPQ Associates). If you do not have access, you can retrieve it in the personal area or request it using our contacts, available at

Data portability

Not applicable.

Right to correct information

You must inform us of any change in your name, address, telephone number, address or email address. Information sent to SPQ via web registration and/or forms in general will be treated in accordance with European or national legislation, as applicable, regarding the privacy of information and kept in the strictest confidence. 

Right to be forgotten

We may be required to archive your personal data, however, we will not retain it for longer than is necessary for the purpose we obtained it. You have the right to request that we delete your personal information in certain circumstances, i.e. where the purpose of collecting your personal information no longer exists and we are not obliged to retain all, or part, of the personal information for legal reasons.

Withdraw consent

You can withdraw your consent at any time using our contact details: 

We point out, however, that there may be legal provisions obliging us to keep your personal data for a period of time, enshrined in law, in particular for the fulfilment of tax or contractual obligations. Such data will be kept for as long as is strictly necessary for compliance with the legal obligations.

Right to change our privacy policy

This Privacy Policy may be updated periodically and without prior notice to reflect changes to our websites. We will indicate at the top of the statement the date it is updated. We recommend that you visit our Privacy Policy page each time you visit our sites so that you are aware of any changes.

Note: This policy also covers personal information that you provide to SPQ through other means, such as telephone or email.